How Do I Schedule a Meeting in Outlook?

How Do I Schedule a Meeting in Outlook?

Did you know you can check your colleagues' availability before scheduling a meeting?
Use the Outlook calendar that's attached to your Alamo email installed on your desktop or in ACES.

1. Open your Alamo email (Outlook E-mail) from your desktop or by clicking the E-mail icon in the top right corner of ACES. (Don't use the calendar icon.)

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2. Look for the Calendar icon on the bottom left.

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3. Click New Meeting (New Meeting Request).

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4. Add the people you wish to invite by typing their Alamo email addresses in the To: box or in the list of Attendees:

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5. Click Scheduling Assistant. You will see a vertical green line and a vertical red line indicating the start and end times of the meeting. Horizontally, you will see a blue bar anywhere someone already has a scheduled appointment or meeting; in other words, they are not available. Slashed lines mean a tentative appointment.

 

 

6. You can slide the green and red bars around until you find a day and time at which everyone is available. When you've added all the details, click Send. This will automatically put the meeting on your calendar and will send meeting invitations to your colleagues.