Adding a Student to a Class

college student carrying white and green textbook In general NVC does not add students to closed or full classes. However, under certain circumstances, a student may be added to a closed or full class. Some examples may include reinstating a student who was dropped by accident, reinstating a student who was dropped due to an admissions error or delay in receiving financial aid or military tuition reimbursement, adding a student who needs only a specific course in order to progress or graduate, etc. Each request to add a student is considered on its own merit.

If a student wishes to add a class before the enrollment period has closed and which still has seats available, the student may enroll using the normal process in ACES. The student should contact Enrollment Services (210-486-4700) for assistance, if needed.

After the enrollment period has closed, and/or if the class is full, the student or instructor must initiate the add using an Enrollment Petition. The petition form is also available from your academic admin or chair. The petitioner should describe the specific circumstances of the add request.

If the class has already met (on campus) or started (online), the student will also need a Confirmation of Attendance form. A Drop/Add form and a Confirmation of Attendance form must also be completed and submitted with the Enrollment Petition.

After enrollment concludes, students may be added only by the Enrollment office or by the academic admin with chair approval.
Faculty may not add students or promise to add students to full classes or classes that have already met.

All adds require chair approval before being forwarded to Enrollment Services.

After the Petition, Drop/Add form, and Confirmation of Attendance forms are received by the Enrollment office, an enrollment committee will decide whether or not a student may be added to a closed or full class.

A student who has contacted Enrollment Services may obtain temporary permission to attend your class while their petition is under review. The student should give you a copy of the Temporary Permission to Attend Class signed by an Enrollment Services staff member.

Confirmation of Attendance form

Enrollment Petition

Temporary Permission to Attend Class

For specific census and withdrawal dates: Academic Calendar